Customer:
Jimmy John's
Industry:
Franchise
Website:
http://www.jimmyjohns.com
Product Used:
Autymate Franchise Autymation Solution
Autymate has saved our business so much time and money and customized our solution to match our specific needs perfectly. It has been a joy working with them! Now we know the data is accurate in QuickBooks for all our locations so we can make better decisions as we continue to grow.
In this case study, we save a 10 store franchise owner of Jimmy Johns stores over $30,000 dollars in labor costs by automating the Point of Sale entries into QuickBooks Desktop. We also provide more accurate numbers to run their business and help them to eliminate fraud.
About
Background
Jimmy John’s franchise owner Kidd’s Restaurants integrated their Point of Sale System with QuickBooks Desktop to generate Sales Receipt Automation.
Before implementing Autymate, Kidd’s Restaurants was using Macromatics POS system for tracking daily sales across its 10 Jimmy John’s restaurants in Highland, Illinois. In addition to Macromatics, the franchise owner used QuickBooks Desktop to maintain accounting records and generate sales summary reports.
The Challenge
The most significant pain point for Kidd’s Restaurant was exporting weekly sales summary reports from Macromatics POS and manually transferring data within these reports into QuickBooks Desktop each week. This process was time-consuming and required a full-time admin to complete the weekly administrative operations. Additionally, the franchise owner recognized that errors and inconsistencies were often discovered upon reviewing the weekly financial summary reports in QuickBooks Desktop.
Our Solution
Autymate engaged with Kidd’s Restaurants in 2019 to understand the data workflow and mapping between Macromatics POS and QuickBooks Desktop. Once the workflow and mapping were understood by the Autymate team, a weekly integration pipeline was applied between the two systems. The integration pipeline applies the business logic provided by the Kidds Restaurant team to extract the weekly sales summary information from the POS reports, and import new sales receipts into QuickBooks.
Benefits to the Franchise Owner
▪ Integrated 15 Stores
▪ Automated Import
▪ 100% accuracy of business logic applied between Macromatics and QuickBooks
▪ Reduction in fraud because more time is spent looking at the numbers vs getting the numbers into QuickBooks Desktop.
▪ Eliminated 40 hours per week
Before Autymate: 40 hours * 52 Weeks * $17 an hour = $35,360 in Costs
After Autymate: 10 Stores * $30 Per Store = $300 Monthly
▪ $35,360 – $3,600 (annual project costs) = $31,760 in savings
Bottomline
By automating Point of Sale entries into QuickBooks Desktop, Autymate was able to save Kidd’s Restaurants, a 10-store franchise owner of Jimmy John's, over $31,000 in labor costs. Before implementing Autymate, the franchise owner was exporting weekly sales summary reports from their Macromatics POS system and manually transferring data into QuickBooks Desktop each week, which was time-consuming and often led to errors and inconsistencies in the financial summary reports.
With Autymate's integration pipeline, the business logic provided by the Kidd's Restaurants team was applied to extract weekly sales summary information from the POS reports and import new sales receipts into QuickBooks, resulting in 100% accuracy and a reduction in fraud. The franchise owner was able to eliminate 40 hours of weekly administrative operations, saving over $31,000 annually.
If you're a franchise owner looking to improve efficiency and reduce labor costs, consider partnering with Autymate and automating your Point of Sale entries into QuickBooks.
Schedule a Whiteboard Session HERE and our tailored solution can help your business save time and money while improving accuracy and reducing fraud.
