Customer:
Minuteman Press
Industry:
Printing and Marketing Franchise
Website:
https://www.minutemanpress.com/
Product Used:
Autymate | Accounting Automation | SCoA (Standardized Chart of Accounts)
Our experience with Autymate has been nothing short of fantastic. Their accounting automation and COA standardization solution has streamlined our processes and allowed us to focus on what really matters growing our business. The support we've received from the Autymate team has been outstanding, and the ease of onboarding our franchisees has made a noticeable impact on our efficiency. We've gained invaluable insights into our financial performance, enabling us to make better strategic decisions. We highly recommend Autymate to any franchise business looking to simplify their accounting processes and gain a competitive edge.
In this case study, we'll review how Autymate helped Minuteman Press, a printing and marketing services franchise with 900 locations, automate accounting and standardize the Chart of Accounts (COA) across its franchise network. Autymate provided an integrated package with a standard COA, monthly file drops into an SFTP server folder, Journal Entries, and discounted QuickBooks Online pricing. Autymate created a simple workflow to onboard hundreds of franchisees, provided a dashboard for the franchisee and Minuteman Press employee integration management, and bundled the integration package with Essentials for a discounted price. Financial data from the integration was deleted based on the schedule.
The integration process with Autymate improved the efficiency and accuracy of financial data across the franchise network. With a single source of truth for financial data, Minuteman Press was able to make better-informed financial decisions and improve franchisee performance. In addition, Autymate customizable solutions and affordable pricing make it an ideal partner for franchise businesses looking to automate their accounting processes and standardize the Chart of Accounts.
About
Minuteman Press is a printing and marketing services franchise founded in 1973 by Roy Titus and Bob Titus. The franchise offers various services, including printing, graphic design, marketing, and promotional products. Minuteman Press has grown significantly since its founding and has over 900 locations worldwide.
The integration package provided by Autymate included a standard COA, monthly file drops into an SFTP server folder, Journal Entries, and discounted QuickBooks Online pricing. Autymate also created a simple workflow to onboard hundreds of franchisees and provided a dashboard for the franchisee and Minuteman Press employee integration management.
The integration process successfully improved the efficiency and accuracy of financial data across the franchise network. With a single source of truth for financial data, Minuteman Press was able to make better-informed financial decisions and improve franchisee performance. Autymate's customizable solutions and affordable pricing make it an ideal partner for franchise businesses looking to automate their accounting processes and standardize the Chart of Accounts. The integration package was bundled with Essentials for a discounted price, providing additional value to Minuteman Press. Overall, Autymate's automated accounting solutions and dedicated support helped Minuteman Press achieve its goal of streamlining accounting processes across its franchise network, resulting in improved franchise performance and financial decision-making.
Background
The Challenge
Minuteman Press faced the challenge of streamlining its accounting processes and standardizing the Chart of Accounts (COA) across its 900 franchise locations. With multiple locations and a complex accounting system, Minuteman Press needed a solution to provide consistent and accurate financial data across the franchise network. In addition, the franchise was looking for a way to automate its accounting processes and make financial data easily accessible to franchisees and management.
Additionally, Minuteman Press needed a solution that would be cost-effective and easy to implement, as the franchise has an extensive network of franchisees with varying levels of accounting experience. With a commitment to quality and customer service, Minuteman Press sought a partner to provide dedicated support and customized solutions to meet their unique needs. Autymate automated accounting solutions and dedicated support met these challenges and provided Minuteman Press with a seamless integration package that streamlined accounting processes and improved franchise performance.
Our Solution
Autymate's accounting automation solution streamlined Minuteman Press's accounting processes, saving time and ensuring consistency in the Chart of Accounts. The onboarding process was simplified, allowing franchisees to adopt the standardized COA quickly. Furthermore, Autymate supported Bank Feeds and Rules, making bookkeeping tasks faster and more manageable.
The integration with QuickBooks Online offered franchisees remote access to their books, and with cost-effective bookkeepers, Minuteman Press could reduce overall costs. In addition, the seamless onboarding process for QBO, COA, and integration ensured compliance across all franchisees.
Each Minuteman Press franchisee saved an average of 3 hours per week, resulting in an annual savings of $5,460 per franchisee. With 900 franchise locations, this translates to a total annual savings of $4.9 Million for the entire franchise. By streamlining accounting processes, reducing manual bookkeeping tasks, and automating import into the chart of accounts, Minuteman Press was able to increase productivity and decrease costs, enabling the franchise to invest in other business areas and drive growth.
Autymate customer support was exceptional, offering Tier 1 and Tier 2 support through a chat system with a 5-minute response time and 1-on-1 Zoom meetings. In addition, the easy scalability and best-in-class franchise onboarding and support process allowed Minuteman Press to grow without adding overhead to their team.
Autymate solution also enabled Minuteman Press to manage royalty, profit, year-over-year sales comparisons, and benchmarking. In addition, the franchise could track expenses, same-store sales, and overall financial health through comprehensive budget reporting.
See the Landing Page Here for the 2-minute onboarding process for the store owners.
Bottomline
Autymate's successful partnership with Minuteman Press is an excellent example of how Autymate can empower franchisors across various industries. By providing tailor-made solutions, Autymate assists franchisors in addressing their unique challenges and creating a single source of truth for their franchisees.
Franchisor Benefits and Value Propositions
- Saving time on accounting tasks, allowing franchisees to focus on core business operations, and driving profit
- Streamlining onboarding processes for franchisees, ensuring a consistent and efficient experience
- Providing easy scalability with minimal overhead, enabling franchises to grow effortlessly
- Offering comprehensive reporting, including benchmarking between stores, royalty management, and budget analysis
- Future-proofing franchise operations by leveraging advanced technology and automation
Building Long-term Relationships and Success
Autymate understands the importance of fostering long-term relationships with its clients. By offering exceptional support, seamless onboarding, and customized solutions, Autymate ensures its clients experience the utmost satisfaction and achieve their desired results. Minuteman Press's success is a testament to Autymate's commitment to helping franchisors optimize their operations and reach their full potential.
As franchisors continue seeking innovative solutions to streamline their businesses, Autymate is a reliable partner, providing state-of-the-art accounting automation and valuable insights. With a focus on client success and continuous improvement, Autymate is dedicated to helping franchises worldwide achieve their goals and overcome their unique challenges.
Transforming Minuteman Press's Accounting Processes and Business Insights
Autymate's solution brought about a transformation in Minuteman Press's accounting processes. They achieved consistency across all franchises and experienced significant time savings. In addition, the company now had access to crucial business insights, which empowered them to make more informed decisions and focus on growth.
In conclusion, Autymate accounting automation and COA standardization solution have provided Minuteman Press with a powerful tool to streamline their accounting processes, ensure consistency across franchise locations, and gain valuable business insights. With the help of Autymate, Minuteman Press can now focus on its core business objectives and continue to grow and thrive in its industry.
